Privacy notes

Scope of this Privacy Notice

The purpose of this privacy notice is to provide you with information regarding how Tietoevry Tech Services collects and process your personal data, as well as to inform you about your privacy rights and the legal protections in place when you visit our offices, sites, and other facilities.

What data do we collect about you?

Personal data, also referred to as personal information, means any information that can identify an individual. This definition excludes anonymous data, where the identity has been removed. We collect, use, store, and transfer various categories of personal data about you, which we have classified as follows:

• Identity Data: Includes details like your first name, last name, username, or any similar identifier.
• Contact Data: Comprises information such as your address, email address, telephone numbers, and social media contact details.
• Employment Data: Encompasses your job title, company name, and department name.
• Monitoring and Recording Data: Comprises visual and audio recordings, images, and similar data captured by CCTV cameras, internet-connected cameras, or similar means.
• Access Management Data: Pertains to your access rights, information about your facility usage captured through access security logs (in cases where access readers or chips are utilized), and data collected for ID card provision.

Additionally, we collect, utilize, and share Aggregated Data, such as statistical or demographic information, for various purposes. Although Aggregated Data may be derived from personal data, it is not considered personal data under the law as it does not directly or indirectly disclose your identity.

As a general practice, we do not typically collect any special categories of personal data concerning you, which includes details about your racial or ethnic origin, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, or genetic and biometric data. Furthermore, we do not process any information pertaining to criminal convictions and offenses. In the rare cases when we do process such data, we ensure compliance with the applicable legislation.

How is your personal information collected?

We employ various approaches to collect data from you or about you, such as:

1. Direct interactions: You may provide us with your personal data through various means, including filling out forms or engaging in correspondence via mail, telephone, email, or any other channels of communication.
2. Automated technologies or interactions: We may automatically collect your personal information using technologies like cameras, video surveillance, CCTV systems, as well as readers or chips. These technologies enable us to obtain relevant data without direct involvement or interaction from individuals.

If you decline to provide your personal information

In cases where we are legally required to collect personal data, in order to safeguard our legitimate interests in the processing, or as part of a contractual agreement we have with you, and you do not provide the requested data, we may be unable to provide you access to our offices, sites, and other facilities.

For what purposes is your personal information processed?

We will only utilize your personal information in accordance with the relevant legal requirements. Below, we have outlined a comprehensive list in a tabular format, detailing the various purposes for which we intend to use your personal data, along with the corresponding legal bases we rely on to carry out such processing. When applicable, we have also identified our legitimate interests.

Please note that we may process your personal data based on more than one legal ground, depending on the specific purpose for which your data is being used. If you require further information regarding the specific legal grounds we rely on, especially in cases where multiple grounds are mentioned in the table below, please reach out to us at privacy.techservices@tietoevry.com.